Meeting Issue Coding and Tracking System

• Main Authors: Chin-Fu Lin, 林勤富
• Other Authors: Andrew Shing-Tao Chang
• Format: Others
• Language: zh-TW
• Published: 2004
• Online Access: http://ndltd.ncl.edu.tw/handle/zkjya4

碩士 === 國立成功大學 === 土木工程學系碩博士班 === 92 === 　　In order to cooperate and solve construction problems, the meeting is the most frequently used coordination mechanism. For large-scale construction projects, various kinds of meetings are convened: the progress meeting or occupational safety meeting from different characteristics, the weekly meeting or monthly meeting from different times, the top-level meeting or low-level meeting from different levels, the owner meeting or subcontractor meeting from different participants, regular or irregular meeting, etc. These meetings waste a lot of time and the cost is also high. How to effectively establish meeting issues, and them is worth probing into to avoid the unnecessary repeated or inefficent meetings. 　　Setting up meeting issues needs to categorize meeting’s characteristic, determine participants and levels, guarantee to host, proceed and effective conclusion of the meeting, track meeting minutes, find out the problem to improve. In order to establish the effectiveness of the meeting issues, track and solve the problem, this research develops the meeting issue coding and tracking system, as the auxiliary tool for meeting management, tracking and execution. 　　To address the meeting needs, it probes into the classification of the issues by the organization division of labor theory, and the coding system uses the facet and hierarchical method. The KMRT BOT project taken as a case to establish the meeting issue coding system, and verify its effectiveness. The coding system was established five level and ten digit includes contract area, life cycle, the element or the system, subelement or subsystem, property etc. The contract area and the life cycle represent the issue’s occurrence places and project stages, (sub)element and (sub)system represent project’s item and its detail, property represent management attributes such as progress, quality, etc. 　　The meeting minute is important information of the work and tracking tool. The meeting minute table ia also designed in this research, the minute includes the issue code, the meeting number, issue number, issue serial content, espected deadline, finishing percentage, backward reason, improving method, revised deadline, and responsible department or personnel. 　　The meeting issue tracking system is composed by issue code and meeting minute table. The issue code is used for managing the issue, and the meeting minute table is for tracking the issue. The systematic application of the meeting coding and tracking system can analyse and gain useful information, to improve meeting management, tracking and execution.